28 August 2013
Significant administrative rearrangements concerning ministers, departments and other Commonwealth bodies, and Australian Public Service employees and other Commonwealth officials, often follow a general election.
Deputy General Counsel
T 02 6253 7074
Senior General Counsel
T 02 6253 7053
Senior General Counsel
T 02 6253 7090
The purpose of this briefing is to assist those affected by administrative rearrangements following a general election to better understand the constitutional and statutory framework for those rearrangements and to successfully implement them.
The briefing also outlines the impact that the prorogation of the Parliament and the dissolution of the House of Representatives has on particular parliamentary business. The matters discussed in this briefing often involve government practice as well as law.
This briefing is only an introduction and is structured on the basis of a legal analysis, not the order in which events occur. Contacts for further information and advice are set-out at the end of the briefing.
Guidance on implementing machinery-of-government changes is also contained in the Australian Public Service Commission and Department of Finance and Deregulation Implementing machinery of government changes: a good practice guide (updated to reflect the changes to the Public Service Act 1999 that commenced on 1 July 2013).
Sections 64 of the Constitution provides:
64 Ministers of State
The Governor-General may appoint officers to administer such departments of State of the Commonwealth as the Governor-General in Council may establish.
Such officers shall hold office during the pleasure of the Governor-General. They shall be members of the Federal Executive Council, and shall be the Queen's Ministers of State for the Commonwealth.
Ministers to sit in Parliament
After the first general election no Minister of State shall hold office for a longer period than three months unless he is or becomes a senator or a member of the House of Representatives.
After a general election, the Governor-General appoints as Prime Minister the person who can form a ministry that has the confidence of the House of Representatives. Other ministers are appointed by the Governor-General on the advice of the Prime Minister.
The resignation of the existing Prime Minister following a general election for the House of Representatives terminates the commissions of all other ministers in that ministry. Even where the same party or parties are returned to power, the resignation
of the old ministry, followed by the appointment of a new ministry, is now accepted as the appropriate course to follow.
Ministers must be members of the Federal Executive Council.
Section 64 of the Constitution requires ministers to be members of the Federal Executive Council. Proposed ministers who are not already members are ordinarily appointed by the Governor-General under s 62 as Executive Councillors before being appointed as ministers.
Number of ministers
Section 65 of the Constitution provides:
65 Number of Ministers
Until the Parliament otherwise provides, the Ministers of State shall not exceed seven in number, and shall hold such offices as the Parliament prescribes, or, in the absence of provision, as the Governor-General directs.
Parliament has 'otherwise provided' for the purposes of s 65 by enacting the Ministers of State Act 1952, under which the number of individuals who may be ministers is not to exceed 42. Of this 42, up to 12 may be designated as parliamentary secretaries and up to 30 may be designated differently (such as 'Treasurer' and 'Attorney-General' in addition to the usual 'Minister for X'). As at 5 August 2013, after Parliament was prorogued and the House of Representatives was dissolved, the Rudd ministry had 42 ministers. Those 42 ministers held between them 70 ministerial offices. Twelve individuals in the Rudd ministry held offices designated as parliamentary secretary as at 5 August 2013.
Ministers administer a department
A minister is appointed to administer a department of State. This requirement, when joined with the disqualification provisions in s 44 of the Constitution relating to the holding of offices of profit under the Crown, has in effect ruled out the practice followed in other jurisdictions of appointing ministers of State without portfolio. A minister may be appointed to administer more than 1 department. At present, for example, the Hon Mark Dreyfus QC MP administers the Attorney-General's Department (as Attorney-General and Minister for Emergency Management), the Department of Finance and Deregulation (as Special Minister of State) and the Department of Prime Minister and Cabinet (as Minister for the Public Service and Integrity).
Multiple ministers for a department
There is no constitutional objection to the appointment of more than 1 minister to administer a department of State, where each minister is appointed to administer the department. In practice, this allows for the administrative workload within a particular portfolio to be distributed among a Cabinet minister and a non-Cabinet minister and parliamentary secretaries. For example, in the Rudd government the Minister for Immigration, Multicultural Affairs and Citizenship, the Minister for Multicultural Affairs and the Parliamentary Secretary for Multicultural Affairs are all appointed to administer the Department of Immigration and Citizenship. Thus, where portfolio legislation confers a particular power on 'the Minister', each of the administering ministers is able to exercise that power (see the Acts Interpretation Act 1901, s 19A).
The validity of this practice, adopted by successive governments since 1987, was upheld by the High Court of Australia in Re Patterson; Ex parte Taylor (2001) 207 CLR 391 (referred to as a 'now accepted position' in Martens v Commonwealth of Australia (2009) 174 FCR 114 at para 29).
Recent governments of both persuasions have also adopted the practice of having a minister authorised to assist another minister in the latter's performance of statutory powers and functions. For example in the most recent Rudd ministry, Senator the Hon Don Farrell MP was sworn in as Minister for Sport but also appointed as the Minister Assisting the Minister for Tourism. These 'minister assisting' appointments are made by the Prime Minister rather than the Governor-General and are not reflected in the minister's instrument of appointment. In so assisting, the authorised minister acts for or on behalf of the latter minister. In relation to statutory powers and functions, this is made possible by ss 34AAB and 19 of the Acts Interpretation Act. (For the purposes of the Ministers of State Act calculations, 'ministers assisting' do not figure.)
Under s 34AAB it is possible, for example, for a portfolio minister to authorise a non-portfolio minister to perform or exercise, on behalf of the authorising minister, functions or powers that the authorising minister has under an Act which he or she administers. The authority would include functions or powers that the authorising minister has under delegated legislation made under or for the purposes of an Act.
An authorisation must be given and must be revoked in writing. It is possible for a relevant authorisation given under s 34AAB to continue to have effect after the authorising minister ceases to hold office (for example, because of resignation or death) and before another person is appointed to fill the office.
Under s 19 it is possible for a minister to authorise another minister (whether in the same portfolio or not) to perform or exercise statutory functions or powers conferred on the authorising minister by legislation which they do not administer.
The instrument of appointment provides for a person who is an Executive Councillor to hold a particular office expressed as the ministerial title and also directs the person to administer one or more specified departments of State.
Administrative Arrangements Order
Prior to the Governor-General directing and appointing a minister to administer a department of State, the Governor-General makes a new Administrative Arrangements Order (AAO).
The AAO lists the matters to be dealt with by each department of State and the legislation to be administered by a minister administering that department which can include legislation relating to bodies within the portfolio.
Where there is more than one minister administering a department the AAO operates so that each minister administers all the legislation relevant to that department. Arrangements for the allocation of responsibilities between ministers are made at a political level.
The current AAO can be accessed through the website of the Department of the Prime Minister and Cabinet at www.pmc.gov.au.
The departments of State are those established by the Governor-General in Council from time to time under s 64 of the Constitution. This authority to establish departments carries with it the power to abolish existing departments and to alter existing departments by changing their names. This power is often exercised immediately after a general election but can occur at any stage in the life of a Government. In March 2013, the Department of Climate Change and Energy Efficiency was abolished with the energy efficiency functions transferred to the Department of Resources, Energy and Tourism and all other functions transferred to the renamed Department of Industry, Innovation, Climate Change, Science, Research and Tertiary Education.
As at 5 August 2013 there were 19 departments of State.
Terms and conditions of employment following a rearrangement
Australian Public Service employees
The Public Service Act 1999 makes provision for the movement of Australian Public Service (APS) employees associated with the machinery-of-government changes which usually occur following an election (see s 72). In particular, the Australian Public Service Commissioner (the Commissioner) is able to move APS employees from one agency to another without anyone's consent if the Commissioner is satisfied that it is necessary or desirable in order to give effect to an administrative rearrangement.
The term 'administrative rearrangement' is defined in s 72(6) of the Public Service Act to mean any increase, reduction or reorganisation in Commonwealth functions, including one that results from an order by the Governor-General. This would include the AAO referred to above.
'Agencies' for the purposes of the Public Service Act are staffed by persons employed under that Act. A department established by the Governor-General (see above), excluding any part that is itself an executive agency or statutory agency, is an agency. Executive agencies (established under s 65 of the Public Service Act) and statutory agencies (established under other legislation) are also agencies.
Moving to an existing agency
Where an APS employee is moved from one APS agency to another under s 72 of the Public Service Act, he or she will usually be covered by the enterprise agreement of the agency into which he or she is moved. However, the terms and conditions of employment for these employees can be affected by the Public Service Regulations 1999. The Regulations ensure that an employee's salary on the day that the move occurs will be the greater of the salary that applied immediately before the move and the salary to which the employee would be entitled after the move (reg 8.1(2)). The Regulations thus ensure that an employee who is moved between APS agencies will not suffer any disadvantage in terms of salary as a result of an administrative rearrangement.
With respect to terms and conditions of employment other than salary, the Public Service Regulations allow for the making of a determination preserving some or all of the employee's existing conditions of employment (reg 8.1(3)). The Regulations thus provide a means for preserving an employee's status quo where this is considered necessary or desirable after an administrative rearrangement. However, conditions that applied in the losing agency cannot be preserved where that would involve a reduction of any individual term or condition applicable to the employee under a fair work instrument (a modern award or an enterprise agreement) or a Workplace Relations Act transitional instrument (for example, an award or a certified or collective agreement) that applies to the employee in the gaining agency.
Moving to a new agency
Sometimes new departments are created after an election to carry out functions that were previously the responsibility of existing APS agencies. In these cases there will be no existing enterprise agreement that could apply to transferred employees.
In this case, a determination made by the agency head under s 24 and in accordance with the Public Service Regulations may be made to ensure that appropriate terms and conditions exist for the transferred employees until a new enterprise agreement is made, for example, to preserve the employee's terms and conditions from the losing agency.
A determination made in accordance with the Public Service Regulations only applies to an employee until a new enterprise agreement that applies to the employee starts operating.
Section 72(5A) of the Public Service Act gives the Commissioner the discretion to determine how a range of employment-related matters that relate to APS employees moving to another APS agency (prescribed in the Regulations) will be handled. These matters include conditions of engagement, enduring conditions of employment, code of conduct investigations and performance management processes (reg 8.3). The determination may relate to how a matter will be handled (for example, how an unexpired period of probation will be treated) or it may include a determination of matters on a case-by-case basis. When identifying employees to be moved as a result of the transfer, the transferring agency must advise the Commission of any employment matters covered by reg 8.3.
Position for Senior Executive Service employees
Senior Executive Service (SES) employees are generally not covered by enterprise agreements but instead have their terms and conditions set by common law contract or by a s 24 determination. A s 24 determination made in the losing agency will cease to apply when the SES employee moves and the SES employee will need to renegotiate their terms and conditions with the gaining agency. Where the terms and conditions are set by contract, the terms of the contract will determine whether it continues to apply in the gaining agency. Agencies should seek legal advice if clarification is required.
Movement to and from the Australian Public Service
As well as administrative rearrangements where functions are moved between APS agencies, functions may be moved from APS agencies to non-APS bodies and vice versa. These types of rearrangements tend to be less common immediately after an election than moves between APS agencies but, when they occur, affected employees are usually (but not always) moved under s 72 of the Public Service Act.
Section 72 ensures that the salary and other conditions of an employee who is moved out of the APS into a non-APS Commonwealth body are not less favourable than those the employee enjoyed as an APS employee. This protection continues until the next occasion when a modern award or enterprise agreement (or certified or collective agreement) that applies to the transferred employee is made or varied. When employees are moved from a non-APS body into an APS agency, the Public Service Regulations provide for the making of determinations to preserve the pre-transfer terms and conditions. However, unlike employees who are moved between APS agencies, no provision is made for the higher of the pre-transfer and post-transfer salaries to apply automatically.
Transfer of business issues
Where functions are moved between APS agencies, there is no 'new employer' for the purposes of the transfer of business provisions of the Fair Work Act 2009. The Commonwealth is the employer of all APS employees. This means that an enterprise agreement that applies in the losing agency will not 'transfer' to the gaining agency by virtue of Pt 2-8 of the Fair Work Act.
However, when there is a transfer of functions between an APS agency and a statutory body that employs employees on its own behalf (rather than on behalf of the Commonwealth) there may be a transfer of business. Section 311 of the Fair Work Act sets out the test for transfer of business. There is a transfer of business if:
- the employee's employment with the old employer has been terminated
- within 3 months of the termination, the employee becomes employed by the new employer
- the work performed by the employee for the new employer is the same or substantially the same as the work performed for the old employer
- there is a relevant connection between the old employer and the new employer.
A relevant connection will exist if there is a transfer of assets or an outsourcing or an in-sourcing arrangement or if the employers are 'associated entities'.
In this case, following the transfer of the function, Pt 2-8 will apply and the enterprise agreement of the losing agency will transfer to the gaining agency. The transferring agreement applies to transferring employees and can also apply to new 'non-transferring' employees who perform the transferring work. There is no limit on the period that the transferring agreement can apply.
Usually this will mean that transferred employees are potentially within the coverage of 2 enterprise agreements, one applying by transfer and the other applying on its face to employees in the gaining agency. Section 313 of the Fair Work Act provides that the transferring instrument covers the transferring employee and not the new employer's existing enterprise agreement. It is only when the new agency makes a new enterprise agreement that covers the transferring employees' employment that the transferring enterprise agreement will cease to operate in relation to the transferring employees (even if it has not passed its nominal expiry date).
However, this relationship may be affected by s 72 of the Public Service Act (where employees are moved out of the APS) or a determination made in accordance with reg 8.2 of the Public Service Regulations (where employees are moved into the APS).
Division 3 of Pt 2-8 of the Fair Work Act gives powers to the Fair Work Commission to make orders that will stop a new employer being bound by an enterprise agreement because of a transfer of business. Where the outcomes under Pt 2-8 of the Fair Work Act following an administrative rearrangement are inequitable, inappropriate or uncertain, and where they are unable to be resolved by action under s 72 of the Public Service Act or action under the Public Service Regulations, an order could be sought under this Division.
Members of Parliament (Staff) Act employees
Persons employed under the Members of Parliament (Staff) Act 1984 (MOPS Act) are not APS employees. There are different categories of MOPS Act employees – employees of office holders (such as ministers and the leader or the deputy leader of the Opposition) who are employed under Pt III of the MOPS Act and employees of members and senators who are employed under Pt IV. Each employee is employed by the office holder or member or senator on behalf of the Commonwealth.
As discussed above, after the election, the practice is for the Prime Minister to resign which terminates the appointment of ministers. As a consequence, the employment of each minister's Pt III employees under s 16 of the MOPS Act ceases.
When the House of Representatives is dissolved, the members of the House cease to be members; however, the MOPS Act preserves the Pt IV employees' employments for the periods that the members continue to be entitled to their parliamentary allowances. For senators, Pt IV employees also continue in employment for the periods that the senators are entitled to their parliamentary allowances.
If a member is not re-elected, the employment of his or her Pt IV employees is terminated automatically under s 23 of the MOPS Act.
Under the MOPS Act the Prime Minister has power to override the effect of the automatic termination of employment. The Prime Minister is able to direct, in effect, that the employment will continue until a later date specified by the Prime Minister.
Appointment and termination of secretaries
When a new department is established, the office of secretary of that department is also established (Public Service Act, s 56(1)). When a department is abolished, the office of secretary is also abolished (s 56(2)). When a department is simply renamed, the office of secretary is not abolished, but the name of the office is updated. Under s 58, secretaries are appointed by the Governor-General on the recommendation of the Prime Minister. Before making a recommendation, the Prime Minister must have received a relevant report – in the case of the appointment of the secretary of the department of the Prime Minister and Cabinet (PM&C), the report is from the Commissioner; and for all other secretaries, from the Secretary of PM&C, prepared in consultation with the Commissioner and the agency minister. The appointment as secretary of a department must be for a period of 5 years unless the person has requested a shorter period (s 58(3)). The Governor-General, acting on the recommendation of the Prime Minister, may terminate the appointment of a secretary at any time (s 59(1)).
Refrences to ministers and departments in legislation
Both a general reference to 'the Minister' and a reference to a particular minister (including where there is no longer such a minister) in legislation means the minister administering the provision under the AAO or any one of the ministers administering the provision if there is more than one (Acts Interpretation Act, s 19A(1)). (If different ministers administer the provision in respect of different matters, the reference is to the minister or any one of the ministers who administer the provision in respect of the relevant matter.) This allows the relevant minister or ministers to be determined by reference to the AAO without the need for an order to be made under s 19B.
Similarly, where legislation refers to 'the Department' or a particular department (including a department that no longer exists), that will be taken to be a reference to the department of State given in the AAO as administering that legislation (s 19A(3)).
In circumstances where s 19A may not have the effect of allowing a legislative reference to a specified minister or specified department to be determined by reference to the AAO, the Governor-General may make an order under s 19B or s 19BA which appropriately alters all specific references contained in Acts and instruments.
Section 19B orders
Section 19B(1) of the Acts Interpretation Act provides that the Governor-General can make an order altering a reference in a provision of an Act to a particular minister if there is no longer any such minister. The orders enable the reference to the minister in the provision to be read as a reference to the minister or ministers specified in the order, avoiding the need to amend the legislation. Section 19B(2) provides that the Governor-General can make an order altering a reference in a provision of an Act to a particular department if that department has been abolished or the name of the department has been changed. Similarly, s 19B(3) provides that the Governor-General can make an order altering a reference in a provision of an Act to a particular secretary of a department if that office of secretary has been abolished or the name of that office has been changed. An order under s 19B may be made to have retrospective effect.
Section 19BA of the Acts Interpretation Act provides an additional power for the Governor-General to alter references in Acts to specific ministers, departments and secretaries where they are inconsistent with changed administrative arrangements. In particular, in some cases the name of a minister, department and secretary will stay the same but a specific reference in a provision of an Act will nevertheless need to be changed because the administration of that provision has been changed by the AAO made by the Governor-General. Section 19BA orders can also be made to have retrospective operation.
Instruments under Acts
The powers conferred on the Governor-General by ss 19B and 19BA of the Acts Interpretation Act may also be exercised by virtue of s 13(1)(a) of the Legislative Instruments Act 2003 and s 46(1)(a) of the Acts Interpretation Act to change specific references to ministers, departments and secretaries which are contained in instruments made under Acts. The Legislative Instruments Act deals generally with instruments made under Acts that are of a legislative character determined in accordance with that Act and the Legislative Instruments Regulations 2004. Section 46(1)(a) of the Acts Interpretation Act is concerned with instruments that are not legislative instruments for the purposes of the Legislative Instruments Act or rules of court.
The Attorney-General's Department contacts all departments for the purpose of determining the references to specific ministers, departments and secretaries which will need to be changed by orders made under ss 19B and 19BA. A copy of the Acts Interpretation (Substituted References – Section 19B) Order 1997 and the Acts Interpretation (Substituted References – Section 19BA) Order 2004 can be accessed through ComLaw at www.comlaw.gov.au. Those orders are in the form of running lists of substitutions that have been made in respect of ministers, departments and secretaries since 1997 and 2004.
Delegations and authorisations
The changes in ministers, departments and secretaries that occur following an election make it essential that each department review its instruments of delegation and authorisation.
There are 3 kinds of instrument that departments will need to review following an election:
- An instrument of delegation made under an express statutory power of delegation ('instruments of delegation'). A person to whom a power is delegated in accordance with an instrument of delegation exercises the delegated power in his or her own right.
- An instrument made in accordance with an express statutory provision that enables a person to be designated as the recipient of a statutory function or power ('statutory authorisations'). For example, legislation sometimes expressly confers functions and powers on an 'authorised officer' and provides for the making of an instrument which designates an identified person or persons as an 'authorised officer'. As is the case with a person acting pursuant to an instrument of delegation, a person acting pursuant to a statutory authorisation performs the relevant function or exercises the relevant power in their own right.
- An instrument made by a person ('the first person') in whom a statutory power is vested authorising another person to exercise that power for and on behalf of the first person (Carltona authorisations). In contrast to a person acting pursuant to an instrument of delegation or a statutory authorisation, a person acting pursuant to a Carltona authorisation does not act in their own right but, rather, as the 'alter ego' or agent of the first person. The power to make an authorisation of this kind is, in most cases, implied from the terms of the statute that confers the relevant power on the first person. Occasionally, however, the first person's power to authorise another to act for and on the first person's behalf is conferred expressly by legislation.
Instruments of delegation
An instrument of delegation made by a minister or a secretary will continue to have effect following a general election if the only substantive administrative change is the person who holds the office of minister or secretary of the department. Similarly, a delegation continues in effect where there has simply been a change in the designation of a minister, secretary or department. However, in both cases, it is clearly good administrative practice to provide new office holders with the opportunity to reconsider arrangements for delegated decision-making and issue new instruments of delegation.
In the case of a transfer of functions from one department (the old department) to another department, delegations of power to persons within the old department who are responsible for performing those functions will cease to have effect at the time the functions, together with relevant staff, are transferred. New delegations will need to be made in favour of persons performing the relevant functions.
Similar considerations apply in the case of departments that are abolished. Delegations of power to persons within that department will cease to have effect at the time of the department's abolition. New instruments of delegation should be made without delay in favour of persons performing the relevant functions in any department which takes over the functions of the abolished department.
The information on delegations applies equally to statutory authorisations.
The position is less clear in relation to instruments of authorisation that provide for specified persons to exercise relevant powers 'for and on behalf of' an officeholder. On one view, authorisations of this kind cease to have effect when the person holding the relevant office changes, so the authorisations must be remade. However, the Full Federal Court decision in Commissioner of Taxation v Mochkin (2003) 127 FCR 185 has indicated that such steps are not necessary in the context of particular powers in the Income Tax Assessment Act 1936. The ramifications of this decision in the context of other legislation and other powers are not clear. The safest course is for departments to ensure that Carltona authorisations are remade without delay where the person holding the relevant office has changed as a result of the election and the changes in the administrative arrangements. More detailed information about delegations and authorisations is contained in AGS Legal Briefing No 74, Delegations, authorisations and the Carltona principle, which can be accessed through the AGS website at www.ags.gov.au.
Availability of appropriations
Orders under the Acts Interpretation Act
There are 2 ways in which appropriations can be available after a change in departments. Where s 19A has effect or an applicable order under s 19B or s 19BA of the Acts Interpretation Act has been made, a reference in an appropriation Act to the former department is to be read as a reference to the new department translated in accordance with the order. This follows from the terms of ss 19A, 19B and 19BA themselves.
Financial Management and Accountability Act
Section 32 of the Financial Management and Accountability Act 1997 (FMA Act) applies if a function of an agency, including a department, (the transferring agency) is transferred to another agency, either because the transferring agency is abolished or for any other reason. The section provides that the minister administering the FMA Act or his or her delegate may determine that 1 or more Schedules to 1 or more appropriation Acts are amended in a specified way. The amendment must be related to the transfer of the function.
It was intended that s 32 would provide clearer legislative authority to address a range of practical situations that can arise following a transfer of functions or machinery-of-government changes. Notably, because it provides for each appropriation Act concerned to have effect as if it were amended in accordance with the minister's determination, agencies are able to assess their financial position more clearly (see the Replacement Explanatory Memorandum to the Financial Framework Legislation Amendment Bill (No 1) 2007).
Importantly, a ministerial determination under s 32 cannot result in a change to the total amount appropriated.
Section 32 determinations are legislative instruments for the purposes of the Legislative Instruments Act. However, they are not subject to disallowance or sunsetting.
Section 32 determinations may be expressed to operate retrospectively. This would enable them to operate, for example, from the date an AAO is made. Of course, any expenditure that occurred in the period after the order was made but before the determination was made would need to have been supported by an existing appropriation.
A minister cannot issue s 32 determinations in respect of transfers of functions between parliamentary departments unless it is in accordance with written recommendations of the presiding officers.
The Public Governance, Performance and Accountability Act 2013 (PGPA Act), which will replace the FMA Act (and the Commonwealth Authorities and Companies Act 1997), makes similar provision in relation to changes to annual appropriations following transfers of functions between agencies (see s 75 of the PGPA Act). The substantive provisions of the PGPA Act (including s 75) will commence on 1 July 2014 or earlier on proclamation. The FMA Act will accordingly cease to operate in the period following the 2013 general election.
Status of bills
Under s 5 of the Constitution, the Governor-General may, by proclamation or otherwise, prorogue the Parliament. Under s 5, the Governor-General may also dissolve the House of Representatives.
As had happened for the purposes of the 2004, 2007 and 2010 general elections, in 2013 Parliament was prorogued and the House of Representatives was dissolved. For the 2013 general election, prorogation and dissolution both occurred on the same day, 5 August 2013. In 2007, prorogation and dissolution did not occur on the same day. Prorogation terminates a session of Parliament whereas dissolution terminates the House of Representatives and leads to a general election.
Odgers' Australian Senate practice (13th ed, p 178) states:
Prorogation has the effect of terminating all business pending before the Houses and Parliament does not meet again until the date specified in the proroguing proclamation or until the Houses are summoned to meet again by the Governor-General.
Where Parliament is prorogued, all bills before the House of Representatives and the Senate lapse although timing varies. In the House, bills lapse on the day of dissolution. In the Senate, bills lapse immediately before the commencement of the next Parliament.
Where prorogation of Parliament is not followed by a general election, a bill that has lapsed before it has been finally passed by a House may be revived in the following session under certain conditions - that is, it may be proceeded with in the next session at the stage it had reached in the preceding session (House of Representatives Standing and Sessional Orders (House of Representatives Standing Orders), Order 174; Standing Orders and Other Orders of the Senate (Senate Standing Orders), Order 136). However, where there has been a prorogation followed by a dissolution and general election, a bill may not be revived.
Odgers' Australian Senate practice (p 333) states:
The rationale of this rule is that a bill which has been agreed to by one House should not be taken to have been passed again by that House if the membership of that House has changed.
However, Senate procedures do allow for some bills to be restored to the Notice Paper after an election. This option has not been utilised by the government after previous elections, as the House of Representatives will not accept any bills restored by the Senate. Hence, all bills that are still required will need to be reintroduced and proceeded with in the ordinary manner.
The House of Representatives practice (6th ed, p 230) states:
Bills agreed to by both Houses during a session are in practice assented to prior to the signing of the prorogation proclamation.
However, if a bill had been passed by both Houses and was awaiting royal assent at the time Parliament was prorogued, and the House of Representatives dissolved for the purpose of a general election, the accepted view is that it would nevertheless be possible for the Governor-General to give assent to the bill (House of Representatives practice, pp 224 and 230).
Questions on notice
House of Representatives
Any unanswered questions that are still on the Notice Paper at prorogation of the Parliament or the dissolution of the House lapse, and answers received by the Clerk of the House after that time cannot be accepted (House of Representatives practice, p 565).
In the Senate, prorogation has the consequence 'that all business on the Notice Paper lapses on the day before the next sitting' (Odgers' Australian Senate practice, p 634) (emphasis added). It appears that, if answers are not given before the next sitting day, the Department of the Senate would inquire of senators whether they wish to 'renew the questions when the Senate resumes' (Odgers' Australian Senate practice, p 634).
Agencies, including departments, are advised to prepare answers to questions outstanding at prorogation and to submit them to their ministers, in accordance with their usual practice, during the caretaker period.
Inquiries by parliamentary committees
House of Representatives
Where the House of Representatives has been dissolved, committees of the House and joint committees appointed by standing order or by resolution cease to exist (House of Representatives practice, p 224).
A committee appointed by the House in the next Parliament to inquire into the same matter as that inquired into by a previous committee is nevertheless a different committee. However, committees are empowered to consider and make use of the evidence and records of similar committees appointed during previous parliaments (House of Representatives Standing Orders, Order 237).
Joint committees established by legislation - for example, the Joint Committee of Public Accounts and Audit and the Parliamentary Standing Committee on Public Works - also cease to exist. The Acts establishing those committees provide that members cease to hold office when the House is dissolved.
The constituting legislation of joint statutory committees also commonly provides for the new committee to be able to consider evidence taken by the previous committee as if the new committee had taken that evidence (see, for example, s 24 of the Public Works Committee Act 1969).
While the position on committees of the House of Representatives is clear, the position on Senate committees is not completely settled. Questions have been raised as to whether Senate committees have power to meet in the period following prorogation and dissolution of the House of Representatives and the next meeting of Parliament following a general election (Odgers' Australian Senate practice, p 646). The Senate 'has not asserted its right to meet after a prorogation, but has regularly authorised its committees to do so' (Odgers' Australian Senate practice, p 647). Consistently with this, Senate committees have regularly met after the prorogation of Parliament and dissolution of the House of Representatives for the purposes of private meetings and public hearings (Odgers' Australian Senate practice, p 653).
This briefing was prepared by Leo Hardiman, Damian Page and Leah Edwards.
Leo Hardiman is a Deputy General Counsel in the Office of General Counsel who specialises in providing advice on complex constitutional and statutory interpretation matters. Leo has given ongoing advice on a wide range of machinery-of-government issues, including delegations and authorisations, the making of orders under the Acts Interpretation Act and the relationship between the executive and the Parliament.
Damian Page is a Senior General Counsel in the Office of General Counsel where he advises on constitutional law, statutory interpretation and administrative law, with a particular focus on security law. Over a number of elections Damian has advised on issues arising in elections, as well as implementing machinery-of-government changes.
Leah Edwards is a Senior General Counsel in the Office of General Counsel who specialises in the fields of employment and workplace relations law, statutory interpretation and administrative law. Over many years she has advised numerous Commonwealth agencies on the employment and workplace relations implications that may arise from machinery-of-government changes.
For general information please contact:
Department of the Prime Minister and Cabinet, Government Division
Gerard Martin T 02 6271 5761
Assistant Secretary, Parliamentary and Government Branch
(Administrative Arrangements Order, ministers, departments and secretaries)
Alex Lang T 02 6271 5535
Senior Adviser, Government Section
For general information about s 19B and s 19BA orders under the Acts Interpretation Act, please contact:
Attorney-General's Department, Access to Justice Division
Karl Alderson T 02 6141 4180
Assistant Secretary, Justice Policy and Administrative Law Branch
For legal advice please contact:
Australian Government Solicitor
Office of General Counsel
|Robert Orr QC||02 6253 7129|
|Leo Hardiman||02 6253 7074|
|Damian Page||02 6253 7053|
|Leah Edwards||02 6253 7090|
|Jenny Francis||02 6253 7108|
|Joel Gilbourd||02 6253 7412|
ISSN 1448-4803 (Print)
ISSN 2204-6283 (Online)
The material in this briefing is provided to AGS clients for general information only and should not be relied upon for the purpose of a particular matter. Please contact AGS before any action or decision is taken on the basis of any of the material in this briefing. ©AGS All rights reserved